OTTAWA — The Putnam County Recorder’s Office has a new records system that has been implemented that will assist lawyers, genealogists and residents in conducting research.
Tamara Woodward, land records system business analyst for Harris Computer Systems, Florida, visited the recorder’s office last week to assist researchers who were real estate lawyers with searches and to address if any issues came up with converting to the new system.
The recorder’s office previously used the recording system Pioneer and the system had not been updated since 2014, according to Cathy Recker, Putnam County recorder.
“The system we had before was not working well for us. This new vendor came along to help us update our system,” Recker said. She said the new system is also better for the employees to use.
The recorder’s office has already received feedback from users who said they like the new system.
The old record books will be scanned into the new system, and that will make it easier for lawyers, genealogists and residents to conduct research.
The recorder’s office keeps records about land transfers, deeds, military discharges, real estate ownership, liens and mortgages.
“We have a lot of people who come in here to do research, and this new system will help them,” Recker said.
Harris Computer System provides services in other states, but Putnam County is the first county in Ohio to use the system. The recorder’s office has worked for the past two years with the company on planning for the transition of the new system, Recker said.
Wayne Johnson, Harris Recording Solutions vice president of sales and marketing, explained how the system works.
He said the software system that was recently deployed at Putnam County is a land records management system called Acclaim. The system is comprised of a database, an application server, and a web server.
“The database is the repository of images and meta data of official records. The application server is the software that allows the county staff to enter a transaction, record the documents, and cashier. The web server allows the public to search for official records,” he said. Visit it at https://acclaim.putnamcountyrecorder.com/acclaimweb.
Harris Recording Solutions was a pioneer of “scan first” technology which allows for the document to be scanned first, which has allowed counties to see their efficiencies increase and productivity improve. Harris Recording Solutions Acclaim, is used by more than 25 counties including three of the top 15 counties in the country, as well as many smaller counties like Putnam.
“HRS’s Acclaim was designed by recorders, for recorders, with counties’ needs at the forefront. HRS began as a joint partnership with county governments and, to this day, we develop existing and new products as collaborative ventures, ensuring we stay true to our ‘by recorders, for recorders philosophy,’” Johnson said.
This is the first county in Ohio to use the Acclaim system; however, Putnam County was a previous customer on a system named OnCore by Aptitude Solutions, a company acquired by Harris in 2012.
Reach Jennifer Peryam at 567-242-0362.